One payer can quietly own you.
When a single insurer is around 40 percent of revenue, their next contract renewal is a negotiation about your survival, and they know it.
PracticePilot
Financial intelligence for independent practices · PHI-free
Most practices don't fail at medicine. They fail at money.
PracticePilot is a practice's finance department. Your books are kept by a healthcare-finance specialist on our platform, then turned into decisions: which payer is quietly eroding you, which service loses money every visit, how many weeks of cash you really have, and what that equipment purchase is actually worth.
It is PHI-free by design, so it stays out of HIPAA scope. Bank, payroll, and card data only, never a patient record. Built for independent US medical practices, the segment a traditional fractional CFO usually will not serve.
Two minutes, no login, no patient data, a number at the end
A Maximinds product
The stakes
Balanced books can still be bleeding.
A practice can reconcile to the penny and still be quietly losing money. These are the five leaks that never show up on a standard profit and loss statement.
Denials compound while you look away.
Denied claims nobody resubmits, and receivables aging past 90 days, are interest-free loans to insurance companies, made monthly and forgiven annually.
Averages hide the service line that loses money every visit.
A profitable practice can lose money on every visit from one payer, or on a whole service line, cross-subsidized by the winners so the total still looks fine.
Profit is not cash.
The income statement can say you are winning while receivables balloon and the bank account drains. By the time payroll bounces, it is history.
Six-figure capital calls made on gut feel.
Equipment gets bought on a rep's brochure and a good quarter, without pricing the machine against the practice's real cost of capital, or checking the forecast afterward.
What that looks like in numbers.
In a demo practice whose books balance perfectly, PracticePilot surfaces payer concentration of 41.5%, and 59.6% of receivables older than 90 days.
Structural, not certified
PHI-free by design.
The safest patient data is the data never held. PracticePilot reads bank feeds, payroll, and card processors, and nothing else. There is no field anywhere to type a patient into.
That puts it out of HIPAA scope by construction, which is not the same as being HIPAA certified or HIPAA compliant. We never claim either. This describes PracticePilot only, not Attesta and not Maximinds Limited as a whole.
No patient identity, ever. No names, dates of birth, member numbers, or claim IDs.
No clinical codes. No CPT, no diagnoses, no notes. Volume is a visit count, payers are organizations, providers are your clinicians.
No BAA required. Nothing to breach, because nothing sensitive is collected.
Verified continuously. A PHI-presence check runs inside the reconciliation dashboard and must always read zero.
How it works
Onboarded in a week, sharper every month after.
Delivered as a service. A healthcare-finance specialist runs the ledger, and you get a monthly close that arrives pre-read.
01
Hand us the books
One onboarding conversation covering opening balances, payers, services, and vendors. No patient record is ever requested.
02
We run them on PracticePilot
Your specialist keeps the ledger, every entry balanced, period-end adjustments automatic, reconciliation continuous, alerts triaged before they reach you.
03
You get decisions, not statements
A monthly close that arrives pre-read: what moved, why, and what deserves a decision.
Pricing
A finance department, for less than a part-time one.
From $1,295/mo, versus a fractional CFO at $3,000 to $10,000/mo that usually will not take a practice under $2M in revenue.
$1,295 /mo
Books done for you, full platform, triaged alerts, quarterly review.
$2,495 /mo
Everything in Practice CFO, plus a monthly working session, contract and pricing analysis, a budget built together, NPV modeling, and priority access.
Custom
For multi-location groups. Specialty-aware, and it fits single-location and multi-location practices alike.
Founding rates, limited onboarding per quarter. Not tax, CPA, or medical advice.
Bookkeeping for medical practices Fractional CFO for medical practices
Two minutes to a number on your practice.
No login, no patient data. A score, a grade, and the report at the end.